Hello,
I want to tell you something I probably should have said months ago.
Last year, I consumed an embarrassing amount of AI content. YouTube tutorials at 2x speed while cooking dinner. Twitter threads I bookmarked and never went back to. LinkedIn posts about "10 prompts that will change your life." Free masterclasses that promised the world and delivered a sales pitch. Webinars where someone screen-shared ChatGPT for 45 minutes and told me to "just be more specific with your prompts."
And look, I did learn things. I could hold my own in any conversation about AI. I could name tools most people had never heard of. I could explain the difference between GPT-4, Claude, and Gemini without hesitating. I genuinely understood the technology better than most people around me.
But here's the bit I didn't want to say out loud.
For months... I still sat down on a Monday morning and did my actual work the exact same way I did it before any of those tutorials existed.
Same inbox routine. Same painful proposal writing. Same three hours prepping for a meeting that could've taken thirty minutes. Same everything.
The knowledge was in my head. The change was nowhere near my calendar.
Not because I am lazy. Not because I don't care. But because nobody had shown me the bit that actually matters: how to go from "I know what AI can do" to "here's how it fits into my actual Tuesday."
That gap, between knowledge and action, is where I think most professionals are stuck right now. And here's the uncomfortable truth: no amount of tutorials will close it. Because tutorials teach you features. They don't teach you workflow.
What Do I Actually Mean by Workflow?
Let me make this really concrete. Because "workflow" sounds like one of those words people throw around without explaining.
A tutorial tells you: "ChatGPT can help you write proposals faster."
OK great. But what do you actually do with that information on a Wednesday afternoon when a potential client is waiting for a quote, and you've got an hour before school pickup?
A workflow tells you: Open your prompt template for proposals. Paste in the notes from the discovery call. Paste in the client's brief. Hit enter. Get a first draft in 90 seconds. Spend 20 minutes editing it so it sounds like you. Send it before you leave the house.
That's the difference.
The first one gives you a fact you nod along to and forget by Thursday. The second one gives you a system you can repeat next week without thinking about it.
And that repetition is everything. Because the time saving doesn't come from one clever prompt. It comes from doing the same thing, the same way, every time, so it becomes automatic. Like muscle memory. You stop thinking about AI as this separate thing you have to "use", and it just becomes part of how you work.
These weren't things I learned from a tutorial. They came from months of doing it wrong and getting frustrated enough to figure out what was missing.
1. I stopped asking vague questions.
I used to open ChatGPT and type things like "help me write a client email." And every time I'd get this flat, lifeless, could-be-anyone response that I'd end up rewriting from scratch anyway.
Then I started doing something different. Before I typed anything, I'd give it three things: a role ("You are a business consultant who writes in a direct, warm, no-nonsense tone"), context ("My client is a small business owner who asked for help with pricing but hasn't committed yet"), and constraints ("Write a follow-up email under 150 words that's friendly but moves toward a decision").
Same tool. Completely different conversation. The output went from "delete and start again" to "change three words and hit send."
It wasn't AI that changed. It was how I talked to it.
2. I built a prompt library and stopped relying on my brain.
This is the boring one that made the biggest difference.
I have a document, nothing fancy, literally a Google Doc, with sections for different tasks. Client emails. Proposals. Meeting prep. Content ideas. Research.
Each section has the prompts I've already tested and know work well. So when I sit down to do something, I don't have to think "what should I ask?" I just open the doc, find the task, paste the prompt, and fill in the specifics. Takes 10 seconds.
Here's why this matters more than people realise. On a Monday morning when you're tired, overwhelmed, and running behind schedule, you will never sit down and craft a brilliant prompt from scratch. You just won't. You'll default to doing things manually because it's faster in the moment.
But if the prompt is already there, waiting for you? You'll use it. Every time. Because the friction is gone.
3. I stopped trying to use AI for everything.
This was the counterintuitive one. Every tutorial makes you feel like AI should be part of everything you do. So you try to use it for everything, get average results on most of it, and end up thinking the whole thing is overhyped.
What I did instead: I sat down and looked at my actual week. Not my ideal week. My real, messy, chaotic week. And I asked myself, where am I losing the most time on tasks that follow a similar pattern every time?
I landed on five things. Client proposals. Follow-up emails. Meeting prep. Summarising long documents. And repurposing content across platforms.
I built proper systems for those five. Tested the prompts. Refined them. Saved them. And I left everything else alone.
Those five things alone save me somewhere between 8 and 10 hours a week. That's a full working day. Every single week. And I didn't need to become an AI expert to get there. I just needed a system for the tasks that were already eating my time.
AI, Done Properly
This is why I built AI, Done Properly.
Six weeks. Small group. No fluff.
It's for professionals who are done with random tutorials and ready to build a system that actually saves them time. Not in theory. In their real week. With their real tasks.
Here's how it works:
Weeks 1-2: We do an AI audit of your actual role. Not generic use cases, your inbox, your meetings, your deadlines, your chaos. We find the 5 tasks where AI will give you the biggest time saving.
Weeks 3-4: We build your personal prompt library together. For each of those 5 tasks, you'll have a tested, refined prompt saved and ready to use. No more staring at a blank screen, wondering what to type.
Weeks 5-6: We put it all together into a weekly workflow. A repeatable system you can follow on autopilot. So you're not thinking about AI anymore, you're just working faster.
Each cohort is 10-15 people. I keep it small because I work with everyone individually. This isn't something you watch. It's something you do.
Investment: £297 for the full 6 weeks.
If you're interested, just reply to this email. No sales call. No pressure. Just a conversation about whether it's the right fit for you. You can also find more details here: https://configurai.com/
If someone in your life keeps saying, "I really should learn how to use AI properly", forward them this. Sometimes the right nudge is all it takes. https://configurai.com/
Thanks for reading,
See you next Tuesday with more ways to use AI without losing your mind (or your credibility).
Orgesa Meli
P.S. If this saved you from a future hallucination disaster, forward it to someone who's using ChatGPT for proposals, reports, or client work. They'll thank you later. Subscribe to my community here.
