You’re still at your desk at 7:12 pm, and the day’s nowhere near done.
Your tea’s gone cold, and so has your patience.
Tomorrow’s to-do list has already started before you’ve even finished today’s.
I’ve been there, replying to clients with one hand while holding a toddler with the other. I didn’t need more hours. I needed to stop letting admin and busywork steal the ones I already had.
The answer wasn’t a pep talk. It was a system.
AI, not the sci-fi hype kind, but the kind that quietly clears the low-value work so you can focus on what moves the needle.
That’s what this newsletter is for. Each Wednesday, you’ll get:
Two AI updates you’ll want before your next client call
Tools that save hours on follow-ups and scheduling
A copy-and-paste prompt, instant results you can see
Let’s start with the 10-minute fix that could save you an hour by this Friday, while everyone else is still at their desk.
1. Microsoft research: AI could replace millions of jobs
What happened:
A Microsoft-backed report found AI could take over or change up to 46% of current tasks in some industries. Repetitive, rules-based work, like customer service, admin, and data entry, is most affected. Hands-on jobs (plumbing, nursing, etc.) are least impacted.
Why it matters:
This isn’t far-off sci-fi. It’s already happening. If your role involves lots of repetitive tasks, AI can now do many of them faster, cheaper, and without fatigue. That means risk if you ignore it, and opportunity if you get ahead.
What to do by Friday:
Write down your top 10 regular tasks.
Mark which ones are repetitive.
Pick one and research an AI tool that could take it off your plate.
2. Perplexity’s “Comet” – your all-in-one admin assistant
Image source: Perplexity
What happened:
Perplexity AI has built “Comet”, a tool that can send follow-ups, book meetings, and even find and message candidates from one instruction. It’s in early invite-only testing.
Why it matters:
If you spend hours on email, scheduling, or chasing replies, this could give you that time back, like having a full-time assistant that works instantly.
What to do by Friday:
List your 3 most time-draining admin tasks.
Sign up for Comet’s waitlist (it’s invite-only for now).
1. Motion — your diary that organises itself
What it does (in simple terms):
Turns your to-do list and meetings into a daily plan. If something changes, it automatically reshuffles your schedule. It also lets you send a one-time booking link so clients can book a slot without the back-and-forth.
Image source: Motion
10-minute setup
Sign up and connect to Google or Microsoft Calendar. Set your working hours.
Add your top 10 tasks with rough time estimates and deadlines. Motion will place them for you.
Switch on Auto-scheduling so tasks move when meetings do.
Create a Booking Link (e.g., “30-min intro call”) and share it with clients.
Open your calendar, accept the plan, drag anything that looks off, done.
Image source: Motion
Use it this week
Add one chunky task (e.g., “Write proposal, 90 mins, due Fri”) and your meetings.
Send your booking link to a client who’s hard to pin down.
Time saved: Daily planning and rescheduling time; fewer emails to arrange meetings.
2. SaneBox — your inbox filter that learns what to hide
What it does (in simple terms):
Learns how you handle email and moves low-priority messages to SaneLater, so your inbox shows what matters. For privacy, it uses headers only (sender/subject/date), not the message body. Extras include SaneNoReplies (emails you sent with no reply), SaneReminders (e.g., BCC [email protected]), and a Daily Digest to review what was filtered.
10-minute setup
Connect your email (Gmail, Outlook/Microsoft 365, iCloud, etc)
Let it create folders like @SaneLater automatically.
For a week, drag misfiled messages to Inbox or SaneLater, which trains it.
Turn on SaneNoReplies and SaneReminders.
Skim the Daily Digest once a day to catch anything you want to keep.
Use it this week
Add a Reminder to a key client email (e.g., BCC [email protected]) so you’re nudged if they don’t reply.
Check @SaneLater at 12:30 and 16:30 only — stop living in your inbox.
Time saved: Cleaner inbox in 24–48 hours; fewer missed follow-ups; less context switching.
Image source: SaneBox
(Disclosure: I may earn a commission if you sign up via my link, at no extra cost to you.)
3. Otter — automatic meeting notes + action items
What it does (in simple terms):
An AI notetaker that can join Zoom/Meet/Teams via your calendar, transcribe in real time, capture slides automatically, and produce summaries with action items you can share.
Image source: Otter
10-minute setup
Create an account and connect your calendar (Google/Microsoft).
In settings, enable Auto-join for the meetings you choose.
Start a meeting, Otter records and transcribes live.
After the call, open the transcript for the summary + action items; slides appear in the notes automatically.
Share the notes link with your client or team and assign actions.
Use it this week
Pick your busiest recurring meeting and let Otter take the notes while you lead.
Paste the AI summary into your client email or project doc in two clicks.
Time saved: No more typing during calls; faster follow-ups; clear “who does what by when.”
Prompt of the Week (with context)
Use case: Turning messy meeting notes into a clear client update you can send immediately, without spending 30 minutes rewriting.
Copy/paste:
“You are my professional business assistant. Rewrite the notes below into a clear, concise client update email. Keep it friendly but professional, use plain English, and format it with short paragraphs or bullet points if needed. Make sure it sounds confident and organised. Notes: [paste your notes here]”
Why it works:
Instead of rewriting from scratch, you feed AI your raw notes and get a polished update ready to send, keeping clients informed and saving you time.
Your turn, let’s start the Q&A.
I’m starting a Reader Q&A section next week to answer your biggest AI-for-work challenges.
Reply to this email with one question you want AI to solve in your business.
Example: “How do I get AI to summarise my client reports?”
Your question could be featured (and solved) in next week’s issue.
Thanks for reading,
See you next Wednesday with more ways to cut the busywork and get your time back.
Orgesa Meli
P.S. It would mean a lot if you forward this to someone who’d benefit. I’m building a community of people who want to work smarter with AI, not just a list of names. Subscribe to my community here.
